esr.org.nz

Date and Time   Thursday 19 March 2009 commencing at 7.00 pm

Venue          Room 3.407, School of Engineering, University of Auckland
20 Symonds Street Auckland

AGM Business  To receive annual reports from all ESR Branches and the Treasurer’s report
To elect the President, National Secretary and National Treasurer
To elect the Auckland Branch Chair Person, Secretary, Treasurer and Committee members.

Nominations for all elected positions are called for either prior to at or the meeting.

Notice of Special General Meeting

To be held immediately after the AGM to amend the ESR Constitution and Rules

Purpose     ESR has applied to the Charities Commission for Engineers for Social Responsibility Incorporated to be registered as a Charity.  This is necessary to allow Tax Exempt Status and for member to be able to claim rebates on their tax for donations to ESR.  The Charities Commission has requited us to change Clause 25 of our constitution to state that on dissolution the assets of ESR are to be disposed of for charitable purposes.   In addition we need change Rule 24.  The Inland Revenue Department no longer requires advice of alterations to rules pertaining to the distribution of funds or property.

Clause 25 Dissolution reads:
The affairs of the Association shall be wound up and the Association dissolved on the passing of a resolution to that effect by a majority of members present at a general meeting of the Association called for that purpose and the property of the Association (and its records and effects of all descriptions) shall be disposed of in such a manner as the members of the Association in Special General meeting may determine.  No member or persons associated with the member shall make gain from funds or property distributed as a result of dissolution.

The proposed amended Clause 25 to be put to the meeting is as follows:
The affairs of the Association shall be wound up and the Association dissolved on the passing of a resolution to that effect by a majority of members present at a general meeting of the Association called for that purpose and the property of the Association (and its records and effects of all descriptions) shall be disposed of for charitable purposes in such a manner as the members of the Association in Special General meeting may determine.  No member or persons associated with the member shall make gain from funds or property distributed as a result of dissolution.

The words “for charitable purposes” are added.

The last sentence of Clause 24 of the Constitution reading:
Alterations to Rule 21, 25, or any other rule pertaining to the distribution of the Association’s funds or property shall be made known to the New Zealand Inland Revenue Department before implementation.

It is proposed that this sentence shall be deleted from Clause 24 of the Constitution.

Any member wishing to receive a full copy of the Constitution and Rules as they are at present may request it from the National Secretary, John La Roche, email johnlaroche@xtra.co.nz  or by post to ESR P O Box 6208 WELLESLEY STREET AUCKLAND 1141